Clinics Black Version – Botsphere-AI

Bespoke AI-Driven Solution For Medical & Dental Clinics

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Clinical Automation & Resource Enhancement System

What C.A.R.E.S. is About

C.A.R.E.S. (Clinical Automation & Resource Enhancement System) is an advanced healthcare automation platform designed to streamline workflows, optimize resource allocation, and improve patient care delivery. By integrating with existing healthcare systems and leveraging cutting-edge artificial intelligence technologies, C.A.R.E.S. enables healthcare providers to deliver more efficient, cost-effective care while improving patient outcomes.

Appointment Scheduling

Automates appointment scheduling, allowing patients to book appointments seamlessly and efficiently. 24/7.

Round-The-Clock Support

Responds instantly to patient inquiries, offering information about services, treatments, and general clinic inquiries 24/7.

Administrative Tasks

Automates repetitive administrative tasks such as filling in canceled appointments, follow-ups, and invoice processing, freeing up staff time for more critical task

Follow-Up Care

Facilitates routine follow-up procedures by sending reminders for medication compliance, appointments and diet and lifestyle recommendations.

Unified Communication Hub for Clinics

Gone are the days of juggling multiple tabs and platforms. Streamline management of all patients communications — including chats, emails, and social media interactions — through a single, centralized inbox.
C.A.R.E.S. can make outbound calls, answer inbound calls, and schedule appointments 24/7. Tirelessly.

Bespoke AI conversation agent trained to match your team’s tone and empathy.
Automatically send follow-up SMS post-call to engage
On WhatsApp, or your website
Multi-Lingual

Improve Your Patient Journey

No more endless registration. Opt for speed and efficiency.

1. Initial Contact and Appointment Scheduling

Patients can easily book appointments online through an AI-powered scheduling system. The system ensures optimal slot allocation, minimizing overlaps and reducing wait times.

2. Pre-Appointment Communication

Automated pre-appointment reminders and information are sent to patients via SMS or email, including what to expect, preparation instructions, and necessary documents.

3. Arrival and Check-In

A streamlined, automated check-in process reduces wait times and ensures a smooth arrival experience. Patients can check in using self-service kiosks or mobile devices.

4. Treatment and Care

AI-driven systems manage patient records and treatment workflows, ensuring accurate documentation, real-time updates, and seamless coordination between health professionals.

5. Follow-Up and Results Communication

Automated systems deliver results promptly through a secure patient portal. Follow-up messages and health tips are personalized based on patient data, enhancing clarity and engagement.

6. Post-Diagnosis Support

Patients receive automated follow-up messages and reminders for future appointments or additional treatments, ensuring continuous care and support.

Benefits

70% of Administrative Tasks Automated

More than 70% of healthcare administrative tasks can be automated by C.A.R.E.S., significantly reducing the time clinic staff spend on these tasks and freeing up time for more meaningful and personal interactions with patients.

20% More Time for Physicians

With C.A.R.E.S. reducing administrative tasks, physicians can spend nearly 20% more time providing direct patient care.

8% More Time for Medical Assistants

Medical assistants can spend around 8% more of their time with patients when C.A.R.E.S. handles administrative duties.

30% Reduction in Customer Service Costs

C.A.R.E.S. Chatbots and virtual assistants can reduce customer service costs by approximately 30%, while also managing 80% of repetitive tasks and customer inquiries.

24/7 Availability

C.A.R.E.S. is available round-the-clock to assist patients anytime, anywhere, reducing their waiting time.

A Holistic Approach

C.A.R.E.S. is implemented according to a specific four-stage building block roadmap, starting with simple, foundational components and building upon them incrementally to create a comprehensive and integrated care automation system. This approach ensures that each step contributes to the overall functionality and effectiveness of the system, resulting in a seamless and efficient medical care management solution.

Discovery and Customization

- Thorough needs assessment to understand the specific requirements of the clinic.
- Customization of C.A.R.E.S. solutions to align with existing operations and systems.

Pilot Implementation

- Implementation of a pilot project to test the solutions in a real-world setting.
- Adjustments based on feedback to ensure optimum performance.

Training and Integration

- A comprehensive training for clinic staff is provided to ensure smooth integration of the new solutions.
- A continuous support and resources is offered to facilitate the adoption and proficiency of the solution.

Full Deployment and Optimization

- The solutions are rolled out across all clinic operations.
- System's performance is continuously monitored and optimized based on insights and user feedback.

Ready for take-off? Contact us now, and let's talk!

BotSphre-AI.

We transform dental clinics’ operations through advanced AI.

C/o Causedirect SA

7 Rue Claudine-Levet

1201 Geneva Switzerland

Geneva, Lisbon, Dubaï, Sao Paolo